PORTLAND FINE CRAFT SHOW

EXHIBITORS GUIDE

Welcome to the Seventh Annual Portland Fine Craft Show! This private page is your guide for all of the dates, details, and aspects of the event. The guide will be updated throughout the spring/ summer as more details are finalized. Thank you for joining us!

 

QUICK LINKS

General Show Information

SHOW DESCRIPTION
The Portland Fine Craft Show is free and open to the public and features exhibitors from Maine and the Northeast exhibiting fine craft in the following media categories: basketry, ceramics, fiber decorative, fiber wearable, furniture, glass, jewelry, leather, metal, mixed media, paper, printmaking, stone, and wood, as well as outreach booths featuring New England arts organizations, schools, and guilds by special invitation. Starting in 2015 The Portland Fine Craft Show remains one of the only Maine craft shows open to artists not living in Maine, is well-organized, with a reputation for high quality and high attendance.

SHOW PRODUCER
The 2022 7th Annual Portland Fine Craft Show is produced by Shop Maine Craft.
Shop Maine Craft is a hub of craft artist resources, retail sales, fine craft shows, and special events designed to support Maine’s creative economy by creating income opportunities for craft artists. Shop Maine Craft profits from sales and events directly support individual craft artists, as well as, the Maine Crafts Association, a non-profit organization serving Maine artists, their studio practices, businesses, and community since 1983.

Shop Maine Craft is a c-corporation created through the restructuring of the Maine Crafts Association completed in 2022. The Maine Crafts Association a 501(c)(3) established in 1983 continues to offer craft-based educational, community-building, and outreach programs to its members and the larger community. Shop Maine Craft now manages the programs, developed by the MCA, which directly focus on shopping: two galleries, several shows & markets, and the webshop.

SHOW STAFF CONTACT INFORMATION
Show Director:
Simonne Feeney
simonne@shopmainecraft.com
207-805-4918

SHOW DATE AND HOURS
Saturday, August 27, 2021, from 10:00 a.m. – 5:00 p.m. Rain or Shine

SHOW LOCATION
Free Street Parking Lot, 120 Free Street, Portland, ME 04101, otherwise known as the Show Zone.

2022 SPONSORS & PARTNERS
Want to know about sponsoring the show? Contact Simonne@ShopMaineCraft.com

Booth Registration Details & Policies

Booth fees are due by March 18, 2022 and will confirm your place in the show. You must let SMC know by March 18 if you plan to exhibit. Your payment confirms your place. In years past you would receive a PayPal invoice for this fee. For 2022 you will register and pay, using the link below. 

MCA PROFESSIONAL MEMBER BOOTH FEES

MCA Member Single Booth 10×10 in-line fee: $175.00
MCA Member Double Booth 10×20 in-line fee: $320.00
MCA Member Triple Booth 10×30 in-line fee: $480.00
+$40.00 charge for corner booth

NON MEMBER BOOTH FEES

Non Member Single Booth 10×10 in-line fee: $205.00
Non Member Double Booth 10×20 in-line fee: $380.00
Non Member Triple Booth 10×30 in-line fee: $570.00
+$40.00 charge for corner booth

CANCELLATION/REFUND POLICY: 

  • 90 days or more prior to the event (Sunday, May 29th): Full refund less $25
  • 31-89 days prior to the event (Monday, May 30 – Wednesday, July 27): 50% refund
  • 30 or fewer days prior to the event (Thursday, July 28): No refunds

Show Rules & Policies

EXHIBITOR RULES & REGULATIONS

1. Exhibitors must be present at the show for all show hours and must be wearing exhibitor badges in lanyard/holders provided at load-in. Your badge also doubles as a day of show exhibitors’ guide.

2. Partner exhibitors may be represented by one member of the partnership.

3. Exhibitors must set up within the allotted time frame 6 a.m. – 10 a.m. set-up.

4. Exhibitors must move vehicles from the show zone to a parking lot by 9:15 a.m. Exhibitors must be ready by 10 am for attendees.

5. Only the following media categories may be exhibited: baskets, ceramics, fiber, furniture, glass, jewelry, leather, metal, mixed media, paper, printmaking, stone and wood. The following Media/Products may not be exhibited: specialty foods, personal care, candles, books, CDs/DVDs, cards, 2D fine art, photography, flower arrangements, buy-sell items, or any products made from commercially available kits.

6. As a reminder, you were juried based upon the work used in your application and the media category you selected. You must adhere to bringing only this type of work with you. As an example, if you applied in the ceramic media category, please do not bring jewelry work, wood, etc. If you have questions about the accepted media and or media you wish to bring please contact the Show Director at Simonne@ShopMaineCraft.com

7. Standard 10×10 Ez-up (or equivalent) tents are required.

8. Proper Tent Weights are REQUIRED! Must be attached to tent poles and of the substantial weight-the standard is 40lbs at each corner. We will not be weighing your weights but will insist that your weights are heavy enough to firmly ground your tent and that the weights are properly attached to the tent poles. If you’re in the market for tent weights, we suggest PVC pipe, end caps, big eye bolts, and concrete. If you arrive without tent weights you will not be allowed to set up with no refunds issued. 

9. No tarps are allowed, tent side flaps that came with the tent are acceptable

10. No electricity or WiFi is available

11. Exhibitors must load out between 5 p.m. – 8 p.m and adhere to a pack in place period from 5 pm – 5:30 pm.

12. At this time if you are fully vaccinated, masks and face coverings are not required for participants and show attendees of outdoor events in the State of Maine. This is subject to change.

ME STATE SALES TAX ID
Pre-show: If you are not already collecting ME state sales tax, REGISTER your Business
During show: charge 5.5% on all your sales
Post-show: File / Pay sales Tax
For more info at https://portal.maine.gov/salestax/
Maine Revenue Services Contact Info:
(207) 624-9693 or email sales.tax@maine.gov

LIABILITY AND INSURANCE
Exhibitors display all work at their own risk and should carry appropriate insurance. Exhibitors are urged to carry ALL-RISK INSURANCE to protect against damage, loss, and all other hazards, from the time the materials leave their place of origin until they are returned after the show. Riders can usually be added to existing policies to get the needed coverage.

SALES EXCHANGE/REFUND POLICIES
SMC recommends that exhibitors post their refund, return, and exchange policies in their booth. It is not sufficient to have the policy printed on sales receipts as the receipt is received post-sale.

COVID-19 SAFETY/ MASK + FACE COVERINGS POLICY
At this time, the State of Maine is not requiring masks and face coverings for outdoor events. This section will be updated if there is indeed a change and exhibitors will be required to follow any updates accordingly.

Masks and social distancing are suggested and welcomed for both exhibitors and attendees. If you feel more comfortable wearing a mask please do so.

Exhibitor Amenities & Services

BADGES
Shop Maine Craft will provide all exhibitors with name tag badges and a mini-show guide at load-in; these must be worn throughout the show.

MEMBER SIGNS
A reminder to MCA Professional-level members to bring your member sign to display in your booth. If you are an MCA member at the professional level and have not received your sign, email simonne@mainecrafts.org.

COFFEE -TBA

LUNCH- TBA

CELL PHONE CHARGING STATION
The Shop Maine Craft Info Booth is located behind the Dogfish Bar and Grille. SMC will provide battery-powered cell phone chargers at the Info Booth for exhibitor use. The use of these chargers is limited and comes on a first come first serve basis.

BATHROOMS
The show provides Porta-Potties, located near both entrances and exits of the lot.

BOOTH SITTERS
SMC volunteers are on-hand for booth sitting. A cell phone number to a  coordinator will also be provided for the day of the event for sitter requests, inside of your exhibitor badge.

SHOW AWARDS
Three exhibitors will be selected during the show for show awards, to be announced by social media. Be sure to follow the SMC on Instagram @ShopMaineCraft

Awards for Best Booth Design and Best of Show will be juried by the 2022 Show Awards Juror and announced during the day via social media.

The People’s Choice Award will be selected from visitor ballots throughout the day and announced at 4 p.m. via social media.

About the 2022 Awards Juror: Kate Anker- Owner of Running with Scissors Art Studios and Creative Portland Board President. 

Kate Anker has lived in Maine since 1999.  Growing up in the midwestern plains of Minnesota, Anker graduated from St. Olaf College in 1996, majoring in Studio Arts and Asian Studies with a focus on printmaking/book arts and the Japanese language. She also studied at Kansai Gaidai in Osaka, Japan, and Cape Town University in Cape Town, South Africa. After graduating, she was a studio apprentice under Master Potter Richard Bresnahan from 1996-97. Anker worked for Campbell Logan Press in the book preparation and restoration department, the Minneapolis Center for the Book Arts, and in the North Dakota State University print shop as a studio assistant. She moved to Maine in 1999 as a bookbinder & letterpress apprentice, and after taking over her mentor’s studio, ran a restoration & fine edition bookbinding & wholesale business for the next 5 years. Anker joined Running With Scissors, then a new Portland studio community in 2006, and purchased it in 2011. In 2013 Anker moved the group, expanding it from serving 15 members to over 75 full-time artists with private studios, woodshop, print shop, general equipment, a brand new clay center, workspace, and gallery. In 2020, she and husband Aaron Anker purchased the 16,000 sq ft studio building, securing it as a creative space for artists. In 2019, she joined Creative Portland, the city’s non-profit arts agency as the vice president of the board and has served as the board president for the past two years. Anker loves living in Maine with her husband, two teenage daughters, and studio dog Millie.

Itinerary

FRIDAY, August 26th:
6:00-8:30 PM- Advanced day load-in available. Please see the Load In/Out section below. 

SATURDAY, August 27th:
6:00 am – 10:00 am – Check in with SMC Staff members and Load-in to the show zone. Upon arrival, you will receive your exhibitor badge, which will have your day of information and itinerary. Badges must be worn by exhibitors.
9:15 am – vehicles must be removed from the show zone at this time.
10:00 am – 5:00 pm – Show is open to the public.
11:00 am – Exhibitor lunches delivered.
4:00 pm – Show Awards announced via social media and Show Evaluation forms are due. A show volunteer will be collecting these forms at this time, please have them filled out by 4:00 pm.
5:00 pm – Show closes.
5:00 pm – 5:30 pm- Pack in place period.
5:00 pm-8:00 pm – Exhibitor loadout from the show zone.

Marketing & Promotion

SMC FACEBOOK AND INSTAGRAM
The SMC will be featuring the show on Facebook and Instagram before and throughout the show. Be sure you are following us and please promote the show through your social media networks!

EXHIBITOR DOWNLOADS FOR EVENT PROMOTION:

2022 PFCS Poster 

2022 PFCS Postcard Front

2022 PFCS Postcard Back

2022 PFCS Instagram Square Image

SHOW GUIDE MAP + LISTINGS
In partnership with the West End News (WEN), a local paper serving the Greater Portland area including South Portland, Falmouth, Scarborough, Westbrook, and Brunswick, we have printed a four-page color Show Guide Map. The Show Guide will be an insert in the August edition of West End News (8,500 copies distributed) and will be distributed as a stand-alone piece to show visitors. Additionally, the Show Guide Map will be added to the Maine Sunday Telegram for the first Sunday of August. The Show Guide Map serves as both marketing prior to the event and the show program the day of the event with the show layout and vendors listed with their booth numbers.

Exhibitors have the opportunity to place ads on the Show Guide Map. Follow the link below for an example of ad placement and sizing. Please contact Simonne@ShopMaineCraft.com if you would like to be connected with the staff at the West End News for additional front and or back page ad placement and pricing.

Packing List

WATER BOTTLE
We will provide roving and stationary water carts to refill water bottles. Please help eliminate the use of throwaway plastic bottles by bringing a container for drinking water.

THERMOS FOR COFFEE/TEA
Please help eliminate the use of coffee cups by bringing a thermos.

TENT + TENT WEIGHTS REQUIRED
Each exhibitor must bring a 10 x 10 ft EZ-up style or equivalent tent plus tent weights. Weights must be attached to each tent leg, 40lbs each leg recommended (please see show rules and policies, this is a requirement!)

Load-In/Out and Exhibitor Parking

There will be limited vehicle entry onto the show zone at one time. To assist with load-in we are offering an additional advanced day load-in time, the night prior, Friday, August 26th from 6:00 – 8:30 PM. The lot will be monitored by security staff throughout the night.  Please note if you do choose to take advantage of the advanced day load-in time slot, this is for displays and tents only! Do not leave your work unattended in your booth during the night. 

Exhibitors are highly encouraged to use the advanced load-in time and use handcarts to access their booth space for the continued setup day of the event.

Exhibitors must fill out and reply to the 2022 Exhibitor Load-In Sign Up Form to let us know who to expect during the advanced day load-in and day of the show load-in. This form must be completed by Thursday, August 18th at noon. 

After the 2022 Exhibitor Load-In Sign Up Form is completed by all exhibitors, we will update the load-in plan on this page. Please fill out the form in its entirety.

LOAD-IN:
Friday, August 26th 2022: 6:00 p.m. – 8:30 p.m.
and/or
Saturday, August 27th 2022: 6:00 a.m. – 10:00 a.m.

All vehicles must be removed from the show zone by 9:15 a.m.

The show starts at 10:00 a.m. and is open to the public till 5:00 p.m. 

LOAD-OUT:
Saturday, August 27th, 5:00 p.m. – 8:00 p.m

All exhibitors must adhere to a 30-minute pack-in-place period up until 5:30 pm. No vehicles will be allowed to enter the lot during this time.

NEW DRIVING INSTRUCTIONS DUE TO FREE STREET CONSTRUCTION PROJECT:

As there is a construction project at the entrance of Free St. you will be unable to use this road to reach the show zone.

To access the show zone, please take Congress St. coming from either direction and take Oak St to turn right onto Free St. This will take you in front of the show zone where you will be able to enter the lot. A staff member or volunteer will be there to direct you prior to entering the lot, please check in with show staff. 

EXHIBITOR PARKING

The following lots and garages are closest to the Free Street Parking Lot:
Midtown Lot: 44 Free St.
Spring Street Garage: 45 Spring St.
Gateway Garage: 181 High St.
One City Center Garage: 1 City Center

Have a wonderful show!

 

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