This private page is your guide for all the event dates, deadlines, and aspects.
The guide will be updated throughout the spring/summer as more is finalized.
All exhibitors are responsible for reading this guide to understand all the show policies and details.
Thank you for joining us!
- I have read this guide and understand all the rules + policies + guidelines
- I am promoting the show and using available marketing materials
- I have filled out the Exhibitor Load In Sign Up Form
- I have filled out the Hold Harmless Agreement (sent via Dropbox Sign)
- I have filled out the Booth Shot Photography Form (optional)
PUBLIC EXHIBITORS DIRECTORY + LISTINGS MAP
The Portland Fine Craft Show is an immersive, one-day, outdoor event in Portland’s arts district. Featuring over 100 juried exhibitors from Maine and the greater Northeast, a wide array of fine craft is showcased across the following media categories: basketry, ceramics, fiber, furniture, glass, jewelry, leather, metal, mixed media, paper, printmaking, stone, and wood.
In addition to the vibrant mix of fine craft exhibitors, the event will feature outreach booths spotlighting New England and Portland arts organizations, international artists making their mark in Maine, guilds and schools by invitation, and sponsor booths.
Started in 2015, the Portland Fine Craft Show stands out as one of the few Maine craft shows welcoming artists from outside the state. Renowned for its exceptional organization and commitment to high quality, this show attracts a substantial and appreciative audience.
SHOP MAINE CRAFT
The 2024 9th Annual Portland Fine Craft Show is produced by Shop Maine Craft.
Shop Maine Craft is a hub of craft artist resources, retail sales, fine craft shows, and special events designed to support Maine’s creative economy by creating income opportunities for craft artists. Shop Maine Craft profits from sales and events that directly support individual craft artists, as well as, the Maine Crafts Association, a non-profit organization serving Maine artists, their studio practices, businesses, and community since 1983.
Shop Maine Craft is a c-corporation created through the restructuring of the Maine Crafts Association completed in 2022. The Maine Crafts Association a 501(c)(3) established in 1983 continues to offer craft-based educational, community-building, and outreach programs to its members and the larger community. Shop Maine Craft now manages the programs, developed by the MCA, which directly focus on shopping: two galleries, several shows & markets, and the Webshop.
SHOW DATE AND HOURS
Saturday, August 24, 2024, from 10:00 a.m. – 5:00 p.m. Rain or Shine
SHOW LOCATION
Free Street Parking Lot, 120 Free Street, Portland, ME 04101, otherwise known as the Show Zone.
SHOW STAFF CONTACT INFORMATION
Show Director:
Simonne Feeney
simonne@shopmainecraft.com
207-805-4918
Click to enlarge the Show Guide Map + Listings
For a Exhibitor Booth #s List, please see the Booth Details Section Below
2024 SPONSORS & PARTNERS
Want to know about sponsoring the show and the sponsorship benefits?
Contact Simonne@ShopMaineCraft.com
DUE MARCH 18, 2024
STEP 1. Review all booth policies + show rules.
STEP 2. Follow the link below to fill out the required exhibitor registration and form to pay for your booth fee.
Your participation in the show is confirmed once your payment and the form is completed.
Please contact Simonne@ShopMaineCraft.com if you have any questions.
BOOTH REGISTRATION IS ONLY FOR EXHIBITORS WHO HAVE BEEN ACCEPTED THROUGH THE JURY PROCESS VIA JURIED ART SERVICES. PLEASE DO NO REGISTER IF YOU HAVE NOT JURIED. IF YOU REGISTER WITHOUT JURYING, YOU WILL BE REFUNDED YOUR BOOTH FEE MINUS A $25 FEE.
BOOTH POLICIES:
PLEASE NOTE THERE ARE MORE SHOW RULES AND GUIDELINES TO FOLLOW, SEE THE SECTION BELOW
1. Standard 10×10 Ez-up (or equivalent) tents are required.
2. Proper Tent Weights are REQUIRED! Must be attached to tent poles and of substantial weight-the standard is 40lbs at each corner. We will not be weighing your weights but will insist that your weights are heavy enough to firmly ground your tent and that the weights are properly attached to the tent poles. If you’re in the market for tent weights, we suggest PVC pipe, end caps, big eye bolts, and concrete. If you arrive without tent weights you will not be allowed to set up with no refunds issued.
3. No tarps are allowed, tent side flaps that came with the tent are acceptable
4. No electricity or WiFi is available
5. Exhibitors must adhere to ONLY bringing the craft media they juried with and accepted craft media. For example, if you juried in the ceramics media category, you are not allowed to bring glass, wood, or other work that was not represented in your application.
6. No commercially made items. The show is dedicated to promoting work that is made by hand. If you have items that are branded with your designs (commercially made items such as t-shirt with your logo, note cards, teas towels, etc) but not made by you (not screen printed by hand, not sewn by hand) please reach out to Simonne@ShopMaineCraft.com to discuss.
MCA PROFESSIONAL MEMBER BOOTH FEES
MCA Member Single Booth 10×10 in-line fee: $215.00
MCA Member Double Booth 10×20 in-line fee: $400.00
MCA Member Triple Booth 10×30 in-line fee: $600.00
+$50.00 charge for corner booth
NON-MEMBER BOOTH FEES
Non-Member Single Booth 10×10 in-line fee: $245.00
Non-Member Double Booth 10×20 in-line fee: $460.00
Non-Member Triple Booth 10×30 in-line fee: $690.00
+$50.00 charge for corner booth
CANCELLATION/REFUND POLICY:
- 90 days or more prior to the event (Sunday, May 26th): Full refund less $30
- 31-89 days prior to the event (Monday, May 27 – Wednesday, July 24): 50% refund
- 30 or fewer days prior to the event (Thursday, July 25): No refunds
EXHIBITOR RULES & REGULATIONS
1. Exhibitors must be present at the show for all show hours and must be wearing exhibitor badges in lanyard/holders provided at load-in. Your badge also doubles as a day of show exhibitors’ guide.
2. Partner exhibitors may be represented by one member of the partnership.
3. Exhibitors must set up within the allotted time frame of 6:00 a.m. – 10:00 a.m. set-up.
4. Exhibitors must move vehicles from the show zone to a parking lot by 9:15 a.m. Exhibitors must be ready by 10 am for attendees.
5. Only the following media categories may be exhibited: baskets, ceramics, fiber, furniture, glass, jewelry, leather, metal, mixed media, paper, printmaking (hand printed using analog techniques only), stone, and wood. The following Media/Products may not be exhibited: specialty foods, personal care, candles, books, CDs/DVDs, cards, 2D fine art, photography, flower arrangements, buy-sell items, or any products made from commercially available kits.
6. As a reminder, you were juried based on the work used in your application and the media category you selected. You must adhere to bringing only this type of work with you. As an example, if you applied in the ceramic media category, please do not bring jewelry work, wood, etc. If you have questions about the accepted media and or media you wish to bring please contact the Show Director at Simonne@ShopMaineCraft.com
7. No commercially made items. The show is dedicated to promoting work that is made by hand. If you have items that are branded with your designs (commercially made items such as t-shirts with your logo, note cards, tea towels, etc) but not made by you (not screen printed by hand, not sewn by hand) please reach out to Simonne@ShopMaineCraft.com to discuss.
8. Standard 10×10 Ez-up (or equivalent) tents are required.
9. Proper Tent Weights are REQUIRED! Must be attached to tent poles and of substantial weight-the standard is 40lbs at each corner. We will not be weighing your weights but will insist that your weights are heavy enough to firmly ground your tent and that the weights are properly attached to the tent poles. If you’re in the market for tent weights, we suggest PVC pipe, end caps, big eye bolts, and concrete. If you arrive without tent weights you will not be allowed to set up with no refunds issued.
10. No tarps are allowed, tent side flaps that came with the tent are acceptable
11. No electricity or WiFi is available
12. Exhibitors must load out between 5 p.m. – 8 p.m. and adhere to a pack-in-place period from 5:00 pm – 5:30 pm.
13. Exhibitors must fill out a Hold Harmless Agreement by the deadline. – SUNDAY, AUGUST 11
14. Exhibitors must fill out the Exhibitor Load in Sign Up Form by the deadline – SUNDAY, AUGUST 11. Please read the information about exhibitor load in options + requirements.
15. In the case of the show’s cancellation due to a force majeure event, exhibitors by signing the hold harmless agreement, will agree to the Shop Maine Craft Force Majeure Policy (see Force Majeure Policy tab).
ME STATE SALES TAX ID
Pre-show: If you are not already collecting ME state sales tax, REGISTER your Business
During the show: charge 5.5% on all your sales
Post-show: File / Pay sales Tax
For more info at https://www.maine.gov/revenue/taxes
Maine Revenue Services Contact Info:
(207) 624-9693 or email sales.tax@maine.gov
LIABILITY AND INSURANCE
Exhibitors display all work at their own risk and should carry appropriate insurance. Exhibitors are urged to carry ALL-RISK INSURANCE to protect against damage, loss, and all other hazards, from the time the materials leave their place of origin until they are returned after the show. Riders can usually be added to existing policies to get the needed coverage.
SALES EXCHANGE / REFUND POLICIES
SMC recommends that exhibitors post their refund, return, and exchange policies in their booths. It is not sufficient to have the policy printed on sales receipts as the receipt is received post-sale.
Force Majeure Policy
In the event that the specified event is delayed, canceled, or otherwise affected by a force majeure event, Shop Maine Craft shall not be held responsible for any damages or losses incurred by participants. Force majeure events include, but are not limited to, natural disasters (e.g., earthquakes, floods, hurricanes), pandemics, war, terrorism, governmental actions, and other events beyond the control of Shop Maine Craft. Any pre-paid fees may be retained to cover non-recoverable costs incurred by the organization.
EXHIBITOR BADGES
Shop Maine Craft provides all exhibitors with name tag badges and a mini-show guide at load-in; these must be worn throughout the show. The mini show guide has show staff contact information, booth sitter information, itinerary, and your day of event need-to-know info.
SHOW AWARDS
Three exhibitors will be selected during the show for show awards, to be announced by social media. Be sure to follow the SMC on Instagram @ShopMaineCraft
Awards for Best Booth Design and Best of Show will be juried by the 2024 Show Awards Juror and announced during the day via social media.
The People’s Choice Award will be selected from visitor ballots throughout the day and announced at 4 p.m. via social media.
About the 2024 Awards Juror:
Kelsey Halliday Johnson, Executive Director of SPACE Gallery, Portland, ME
BOOTH SITTERS
SMC volunteers are on hand for booth sitting. A cell phone number to a coordinator will be provided for the day of the event for sitter requests, inside of your exhibitor badge.
CELL PHONE CHARGING STATION
The Shop Maine Craft info booth is located behind the Dogfish Bar and Grille, in the center of the show. SMC will provide battery-powered cell phone chargers at the Info Booth for exhibitor use. The use of these chargers is limited and comes on a first come first serve basis.
COFFEE-
Coffee will be available for purchase from the Vagabond Coffee Truck.
WATER-
We will provide roving and stationary water carts to refill water bottles. Please help eliminate the use of throwaway plastic bottles by bringing a container for drinking water.
LUNCH- Starting at 11:00 AM
A brown bag lunch from will be provided for all exhibitors. Sandwiches will have a few meat options and a vegetarian/vegan option. Please note we cannot provide gluten free options at this time and can only provide lunches to juried artists and not assistants.
BATHROOMS
The show provides Porta-Potties, located at both ends of the show zone.
BOOTH SHOT PHOTOGRAPHY
This an opportunity for those who need a professional booth image for juried show applications (like this show!) or for those who would like to update their existing image.
While not having a booth image does not necessarily prevent your acceptance into this show, the jurors are instructed to score for a professional presentation, so you will need an image for the years to come.
For 2024 we have invited Bret Woodard Photography to join us at the show for those exhibitors who would like to take advantage of this opportunity.
- Images are $50.00 a piece. Exhibitors will pay the photographer directly. Payment is due when you receive the images.
- Each exhibitor will receive a 20 minute time slot with the photographer. These time slots are for booth shot images only! Exhibitors looking for more detailed product shots must connect with the photographer for another time.
- Exhibitors must sign up using the form below by August 11. The photographer will only be taking images for those who sign up in advance.
- While the show is rain or shine, this opportunity is not!If it is rainy weather, we will need to cancel with the photographer.
MEMBER SIGNS
A reminder to MCA Professional Level members- Bring your member sign to display in your booth. If you are an MCA member at the Professional Level and have not received your sign, email simonne@mainecrafts.org. Additionally, you can pick one up during the show at the SMC info booth.
BOOTH SIGNS
SMC will provide each exhibitor with a Booth Sign, with your business name and booth number. Booth Signs are to help the public, juror and photographer navigate the show and to help them vote for the People’s Choice Award.
Please remember to bring tape or clips to attach your sign to your tent and place signs where it is visible to the public.
ITINERARY
FRIDAY, August 23th:
6:00 pm – 8:30 pm- Advanced day load in for booth materials only. Please see the Load In/Out Options + Sign Up Form Section for full rules + information.
SATURDAY, August 24th:
6:00 am – 10:00 am – Check in with SMC staff members and load in to the show zone. Upon arrival, you will receive your exhibitor badge, which will have your day of information and itinerary. Badges must be worn by exhibitors.
9:15 am – vehicles must be removed from the show zone at this time.
10:00 am – 5:00 pm – Show is open to the public.
11:00 am – Exhibitor lunches delivered.
4:00 pm – Show awards are announced via social media and show evaluation forms are due. A show volunteer will be collecting these forms at this time, please have them filled out by 4:00 pm.
5:00 pm – Show closes.
5:00 pm – 5:30 pm- Pack in place period, no exceptions.
5:00 pm – 8:00 pm – Exhibitor load out from the show zone.
ADVANCED DAY LOAD IN
Friday, August 23th 2024: 6:00 p.m. – 8:30 p.m.
To assist with load-in and day-of-show zone traffic SMC is offering an additional Advanced Day Load-In time, the night prior. The lot will be monitored by security staff throughout the night.
PLEASE NOTE: This load in time is for BOOTH DISPLAY MATERIALS ONLY! Exhibitors using this time are not allowed to bring any craft objects, work or technology to leave overnight in the show zone. If you are taking advantage of this advanced day load in time, you are required to set up your tent with the required tent weights and your materials must be enclosed in your booth space, with closed tent walls. No materials of your booth should be visible after attaching tent walls.
There will be security officers guarding the show zone overnight, this does not mean it is safe to leave anything but booth and display materials in your booth space. These officers have been instructed to not allow anyone in the lot during this time, including artists, as you receive your exhibitor badges during morning load in on Saturday, August 24th and will be indistinguishable from the public at this time.
DAY OF LOAD-IN:
Saturday, August 24th 2023: 6:00 a.m. – 10:00 a.m.
All vehicles must be removed from the show zone by 9:15 a.m.
The show starts at 10:00 a.m. and is open to the public till 5:00 p.m.
LOAD-OUT:
Saturday, August 24th, 5:00 p.m. – 8:00 p.m
All exhibitors must adhere to a 30-minute pack-in-place period up until 5:30 pm. No vehicles will be allowed to enter the lot during this time.
LOCATION: 120 Free St. Portland, ME, 04101
- When pulling up to the show zone on Free Street, exhibitors need to stop and follow the directions of SMC Staff / Volunteers. Look for the electric blue t-shirts!
- If your booth is close to Free Street (example booth # 807-808/ 1407-1408) you may be asked to pull into a reserved parking space directly adjacent to the show zone. Please let us know if this is not possible for your booth set up on the load in sign up form.
- If you would like to use the advanced day load in, please see the specific required guidelines in the Load In / Out Options section.
- While we do have your booth number, it is important for you to have this information on hand to help show volunteers direct you through the show zone.
EXHIBITOR PARKING
The following lots and garages are closest to the Free Street Parking Lot.
PLEASE NOTE: SMC does not provide parking for exhibitors. It is each exhibitor’s responsibility to find parking for your vehicles.
2024 UPDATE: In 2023 SMC was able to provide off site trailer and large vehicle parking across town with a shuttle. We are unable to provide this service for 2024.
Spring Street Garage: 45 Spring St.
S+P Parking Garage: 181 High St.
One City Center Garage: 23 Free St.
OUTDOOR LOTS:
Midtown Lot: 44 Free St.
Top of the Old Port Lot: 119 Pearl St. (further away, but walkable – about 12 min)
We will continue to accommodate trailer and large vehicle parking, but no longer in the show zone. Our trailer parking will now be located at the address below with a shuttle service.
Running with Scissors Artist Studio: 250 Anderson St. Portland, ME
This location is not walkable to the show zone (in a timely manner) which is why there is a shuttle service!
To use this service exhibitors must:
1) Fill out the sign up form by Tuesday the 22nd at NOON
2) Understand that you need to move your trailer and be at the lot for pick up at 9:15 AM sharp! The volunteer will have a list with your names please take in travel time consideration as there is one shuttle for all using this service.
3) Understand that you need to be at the SMC Information booth (located behind the Dogfish Bar & Grille building at 5:15 sharp for pick up and shuttle to the lot.
4) Understand that your trailers cannot be left for overnight or longer than the show is open and can only be parked in the designated spaces.
PRINTED MARKETING MATERIALS
Help us promote the show!
Posters + Postcards can be picked up at our retail gallery location OR we can mail them to you. Please take advantage of these materials by putting posters up in your area or sending postcards to your mailing lists.
Please reach out to Simonne@ShopMaineCraft.com if you need to make shipping arrangements.
CENTER FOR MAINE CRAFT
24 Service Plaza Dr
West Gardiner, ME 04345
SMC FACEBOOK AND INSTAGRAM
The SMC will be featuring the show on Facebook and Instagram before and throughout the show. Be sure you are following us and please promote the show through your social media networks!
Account: @shopmainecraft
Hashtags to use: #shopmainecraft #portlandfinecraftshow #portlandfinecraftshow2024
Right-click to download these materials and help promote the show!
Want a graphic with your artwork and our branding? Contact Simonne@ShopMaineCraft.com to create one for you!
SHOW LOGOS
SOCIAL MEDIA SQUARE
BANNERS
DIGITAL POSTER
DIGITAL POSTCARD
SHOP MAINE CRAFT LOGOS
WATER BOTTLE
We will provide roving and stationary water carts to refill water bottles. Please help eliminate the use of throwaway plastic bottles by bringing a container for drinking water.
THERMOS FOR COFFEE/TEA
Please help eliminate the use of coffee cups by bringing a thermos.
TENT + TENT WEIGHTS REQUIRED
Each exhibitor must bring a 10 x 10 ft EZ-up style or equivalent tent plus tent weights. Weights must be attached to each tent leg, 40lbs each leg recommended (please see show rules and policies, this is a requirement!)
TAPE + CLIPS FOR YOUR EXHIBITOR SIGN
An exhibitor sign will be provided by SMC to each exhibitor, listing your booth number. These signs help guide the public to your booths, to vote for People’s Choice, to assist the awards juror and the booth shot photographer. Be sure to hang your sign where it is visible to the public.
BOOTH #
To assist staff and volunteers and for a smooth load-in process, please have your booth number memorized or easily accessible.
SHOW GUIDE MAP + LISTINGS –
In partnership with the West End News (WEN), a local paper serving the Greater Portland area including Portland, Brunswick, Falmouth, Freeport, Gorham, Saco, Scarborough, South Portland, Westbrook, Windham, and Yarmouth, SMC has printed a four-page color Show Guide + Map.
The Show Guide will be an insert in the August edition of West End News (17,000 copies distributed) and will be distributed as a stand-alone piece to show visitors. Additionally, 5,000 copies of the Show Guide Map will be added to the Maine Sunday Telegram for the first Sunday of August.
The Show Guide + Map serves as both marketing before the event and the show program the day of the event with the show layout and vendors listed with their booth numbers.
ARTIST AD SPACE AVAILABLE ON THE SHOW GUIDE
Exhibitors have the opportunity to place ads on the Show Guide Map. Please contact Simonne@ShopMaineCraft.com if you would like to be connected with the staff at the West End News for additional front and or back-page ad placement and pricing.
SPACE/COSTS AVAILABLE –
- Top Banner Ad – 4.83″ wide x 2.36″ tall | $150 – 4 available
- Vertical Ad – 2.36″w x 4.62″t | $150 – 4 available
- Bottom Horizontal Ad – 4.8″ wide x 2.3″ tall – $150 each – 4 available
AD RESERVATION DEADLINE – MAY 24
Reservations made after May 24th will be $165
AD COPY + PAYMENT DEADLINE – JUNE 28
To reserve an ad, contact:
Rick Ness
rickthewestendnews@gmail.com
207-577-7025
DRIVING DIRECTIONS TO THE SHOW ZONE:
SHOW ZONE TRAFFIC FLOW:
NEW DRIVING INSTRUCTIONS DUE TO FREE STREET CONSTRUCTION PROJECT:
As there is a construction project at the entrance of Free St. you will be unable to use this road to reach the show zone.
To access the show zone, please take Congress St. coming from either direction and take Oak St to turn right onto Free St. This will take you in front of the show zone where you will be able to enter the lot. A staff member or volunteer will be there to direct you prior to entering the lot, please check in with show staff.