VENDOR INFORMATION PACKET
This packet is for all prospective vendors and is also a resource for those accepted into the market for the 2023 season.
All vendors are required to read and follow all of the market details and guidelines prior to sending in their applications.
DETAILS
BOOTHS + FEES:
As the market is produced by Shop Maine Craft, the partner organization to the Maine Crafts Association, MCA members receive a discount. All Levels of MCA Membership apply. To become a member of the MCA, prior to registration, visit mainecrafts.org
MCA MEMBER RATES:
• 10’ x 10’ vendor space│$40
• 5’ x 10’ vendor space │$30 (space permitting)
NON MEMBER RATES:
• 10’ x 10’ vendor space│$55
• 5’ x 10’ vendor space│$45 (space permitting)
TENTS:
• 10’ x 10’ tents are optional.
• If you bring a tent, tent weights are REQUIRED.
• Only those who register for a 10’ x 10’ space can bring a 10’ x 10’ tent. Please check with market staff if you have a question about smaller tents and space.
DISPLAY:
• You provide your own table(s) and displays.
• You may bring as many as you would like, as long as they fit in your allotted booth space.
VENDOR PARKING:
• There is no private parking for vendors, there is plenty of on-street parking nearby at all locations.
• We typically can accommodate temporary parking to unload, but please, bring a wagon/dolly/hand truck in case that is not an option!
BOOTH ASSIGNMENT:
Your space will be assigned upon arrival, first come, first served.
MARKET HOURS + LOAD IN / OUT
You will have two hours to set up beforehand, and one hour to break down afterward.
SATURDAY, JULY 29
@ Urban Farm Fermentory:
• Set up: 10:00 pm -12:00 pm
• Market: 12:00 pm – 4:00 pm
• Breakdown: 4:00 pm – 5:00 pm
RAIN DATE: Sunday, July 30
SUNDAY, AUGUST 6
@ Oxbow Bottling & Brewing:
• Set up: 10:00 am – 12:00 am
• Market: 12:00 am – 4:00 pm
• Breakdown: 4:00 pm – 5:00 pm
RAIN DATE: Sunday, August 20
FRIDAY, SEPTEMBER 1
@ Austin Street Brewery:
• Set up: 1:00 pm – 3:00 pm
• Market: 3:00 pm – 7:00 pm
• Breakdown: 7:00 pm – 8:00 pm
RAIN DATE: Saturday, September 2
REQUIRED RULES + GUIDELINES
- Artists must adhere to bringing work of their own original design.
- NO buy-sell items.
- NO commercially manufactured art or work is assembled, wholly or in part, from commercially available kits.
- Vendors are required to be present for the setup, open market hours, and breakdown hours.
- Vendors process their own sales and collect sales tax as required.
- Shared booth space is allowed for an established guild or an organization with at least three members participating in the market. If only two individuals want to participate they will each need to purchase their own booth space.
- Food vendors must complete a Temp FSE permit, per the City of Portland’s guidelines, at least 7 days prior to the market date. Market staff will reach out with additional information about food safety and compliance.
TENTS:
- If you choose to have a tent, you must have weights (40 lbs/pole if possible). If you do not bring your tent weights, you will not be allowed to set up, with no refund provided.
- If you do not have a tent, you are welcome to set up without one.
- If you plan on bringing a 10 x 10 ft tent, you must register for a 10 x 10 ft booth space, no exceptions!
WEATHER + RAIN DATES
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In the event of an inclement weather forecast (rain, high winds, etc.), a call will be made 6 – 12 hours prior to the market start time to cancel. All markets have rain dates, your space will be automatically transferred to the make up date.
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Market staff will contact you via email if there has been a cancellation due to weather.
CANCELLATION POLICY
- If you cancel after you have paid your invoice, you will not receive a refund.
- You may choose to transfer your booth fee to another market date but only if there is available space and must notify market staff at least two weeks prior to the original market date you registered for.
- NO SHOW POLICY: If you sign up and pay for a market and do not show up, you will not receive a refund.
REQUIRED WAIVER
Market staff will send you a waiver to sign after registration. Your participation will not be finalized without your signed waiver.
ACCEPTED MEDIA + VENDORS:
• Artists must adhere to bringing work of their own original design.
• Vendors must be located in Maine, or within 10 miles of the state line.
• NO Buy-Sell Items.
• NO Commercially manufactured art or work is assembled, wholly or in part, from commercially available kits.
FOOD VENDORS
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Local caterers, chefs, + producers
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Packaged foods (ex. honey, granola, pickles)
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Fresh Foods (ex. cookies, empanadas)
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Food trucks! (space permitting)
REMINDER
- Food vendors must complete a Temp FSE permit, per the City of Portland’s guidelines, at least 7 days prior to the market date. Market staff will reach out with additional information about food safety and compliance.
APPLICATION + REGISTRATION
Please note before you apply! It is required that all vendors read and follow the market rules and guidelines prior to registering.
STEP 1: Read all the rules and guidelines in this Vendor Information Packet.
STEP 2: Fill out the application form (link below).
- Prospective vendors should select the booth size and all market dates they wish to participate at. Market staff will follow up within one week of applying to confirm your acceptance into the markets.
- Markets will fill on a first come first serve basis, but registration will remain open until the market date is full and waitlists will be created thereafter.
- Use high-resolution images on your application. Please note! These will be used for marketing purposes if accepted to the market.
- Some locations allow for both 10 x 10 booth spaces or 10 x 5 booth spaces. You will have your choice of the following for each market.
- 10 x 10 ft Booth
- 10 x 5 ft Booth
- I can participate with either a 10 x 10 ft booth or a 10 x 5 ft booth.
STEP 3: Market staff will follow up with an invoice and a required liability waiver for you to sign. Your registration is not complete until your invoice has been paid AND your waiver has been signed.
MARKETING TOOLS
All vendors should follow our social media accounts and participate in market promotion.
